Director of Operations
Fannex Winnipeg, MB
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What you’ll do:

Your role as Director of Operations will be to support Fannex with all facets of accounting, payroll, benefits administration, and human resources initiatives.

Accounting & Payroll

  • Consider and implement procedures that will continually improve internal controls
  • Lead and direct the annual operating and capital budget – including establishing base assumptions, information gathering, consolidation, and ultimately presentation material (including cash flow and financial covenant projections) for management, the board of directors, lenders and other stakeholders with a focus on presentation.
  • Preparation of annual financial statements and notes.
  • Participate in cash management of the operations.
  • Performance of monthly and other periodic reconciliations / supporting schedules – commensurate with monthly financial statement preparation. ie. Performing a reasonableness review of all income statement accounts.
  • Assist in preparation of relevant filings to Federal, Provincial & Civic authorities (GST, PST, Payroll tax, property tax).
  • Manage monthly capital expenditure reporting including updating costs spent to date on each project, updating forecasted costs to complete.
  • Report and capture foreign exchange and foreign exchange hedging strategies, including preparation of quarterly reporting, monthly mark to market entries, ongoing transactions.
  • Properly code invoices and allocate expenses. Accurately enter invoices into accounting software.
  • Process accounts payable invoices and accounts receivable invoices in a timely manner.
  • Prepare wire transfers and online payments as required.
  • Complete GST & PST remittances, bank reconciliations, and credit card reconciliations.
  • Complete semi-monthly payroll processing, ROE’s, account reconciliations, journal entries, government remittances.
  • Collect timesheets according to the payroll cut off dates and maintain a consistent format for timesheets.
  • Track and record staff vacations in the master schedule
  • Calculate employee taxable benefits and prepares and distributes T-4 summaries in accordance with legislated deadlines.

 

Human Resources & Benefit Administration

  • Manage the employee acquisition process including the creation of job descriptions, job postings and recruitment materials.
  • Actively participate in interviews and selection of quality candidates.
  • Develop HR processes that reflect best practice, continuity, and meet the needs of the company.
  • Enroll employees and monitor inclusion in various benefit plans.
  • Update and adjust staff information as required.
  • Review monthly premiums to ensure accuracy/completeness.
  • Respond to employee inquiries regarding all HR and benefit-related topics.
  • Maintain employee files ensuring all necessary information and forms are securely stored.

 

Administration

  • Compose drafts of correspondence (memos, emails, letters).
  • Support preparation of organization reporting documents/presentations.
  • Support meeting preparation (room bookings, preparation, and delivery of agendas/materials/minutes).
  • Organize and oversee special events and projects as required.
  • Complete monthly expenses and credit card reconciliations for management.

 

About you:

  • Professional Accounting Designation and/or significant business experience.
  • An individual who has a strong entrepreneurial spirit that can thrive in a start-up tech industry.
  • Minimum of three years of hands-on experience in the areas of full-cycle accounting.
  • Professional accounting or payroll designation will be considered an asset.
  • Must have knowledge of computerized payroll/accounting systems.
  • Must have working-level knowledge of Canadian and provincial payroll regulations and guidelines.
  • Experience with full-cycle recruitment will be considered an asset. 
  • Working knowledge of employment standards legislation required.
  • You are a self-motivated individual who can get things done on time without ignoring the quality of work.
  • Flexible to wear several hats and roll up sleeves.
  • You have above average skills in the use of PC-based tools (spreadsheets, word-processing, and databases).  In addition, comfort and previous experience in using email and web-based technology are required.
  • Experience working with HRMS will be considered an asset. Strong organizational skills, keen attention to detail, and deadline sensitive.
  • Ability to work well independently.
  • Ability to communicate and provide service to a variety of employees.
  • A self-starter with the capacity to manage multiple tasks and employee/manager requests.
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